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Terms and Conditions
Cancellation Policy

Cancellation terms:

For the cancellation of services due to any avoidable/unavoidable reasons, Trek The Himalayas must be notified of the same in writing at info@trekthehimalayas.com  At the time we receive your written cancellation, refunds based on the total fare are as follows.

Cancellations prior to 25 days from the start of the Trip

Refund options

  • 5% deduction of trek fee
  • 100% cash voucher for any trip till one year

Cancellation between 24 days and 15 days to the start of the Trip

Refund options

  • 30% deduction of trek fee
  • 100% cash voucher for same trip till one year
  • 85% cash voucher for any trip till one year

Cancellation between 14 days and 10 days to the start of the Trip

Refund options

  • Book the same trek, in the same season, with any other batch
  • 50% deduction of trek fee
  • 80% cash voucher for same trip till one year
  • 70% cash voucher for any trip till one year

Cancellation less than 9 days to the start of the trek

Refund options

  • Transfer your trek (same trek, same batch) to your friend
  • No cash refund
  • 20% cash voucher for the same trip till one year
  • 10% cash voucher for any trip till one year

 

If by a rare consequence TTH calls off/cancels a trek:

At TTH, we almost never call off or cancel our treks. But in the rare event that we do call off or cancel a trek due to any unforeseen circumstances or natural catastrophes like continuous rain or snow, thunderstorms, snowstorms, landslides, floods, earthquakes, or any other natural calamity that prevents us from carrying out a trek in a safe manner, unforeseeable circumstances like local riots, curfews, pandemics, lockdowns, government orders, or any such situations that prevents a safe trekking experience, TTH will issue a voucher summing up to the same amount as your trek fee. The voucher can be redeemed on any of the treks over a period of the next year.

Note

  • If the entirety of your group fails to reach or cross the pickup point, or abandons the trek, due to any unforeseen circumstances like snowfall or heavy rainfall, landslide, and such, in such a case the voucher will not be issued. You can, however, choose to repeat the trek with us.
  • The voucher is also not issued if for any reason you have to come down from the trek. The trek leader may send you down from the trek, owing to reasons like lack of fitness, AMS, blood pressure, turn-around-time, health issues, or if you are found smoking/ drinking, or breaking the rules of the trek. Vouchers are issued only when the whole trek is cancelled or called off on behalf of TTH.

 

In the rare event that TTH shifts a trek:

As we mention always, weather conditions at high altitudes are extremely unpredictable and can change at any time of any day. Also, situations like natural calamities or political unrest, pandemics and lockdowns, etc are out of our control and if an event cannot run under any such circumstances that we do not directly have control over then we will try to give you an alternative trek, which means your trek will be shifted from one trek to another, which will be safer and more favourable.

In these cases, a voucher is issued to mitigate the difference in cost between the two treks. You can redeem the voucher at any time over a period of one year from the date of issue. A refund fee or refund of the difference is not applicable.

Note:

  • Change of trek batch is dependent on the availability of seats in the batch
  • In case of transferring a trek to a friend, he/she should satisfy all the mandatory requirements put forward by TTH
  • TTH holds the right to change/cancel the policies, without prior notice
  • Cash refund is applicable only in case of bookings made without using any promotional offer code or vouchers

 

Cash Voucher Terms:

  • This is a non-transferable voucher
  • The voucher cannot be merged with any other offer of Trek The Himalayas
  • The voucher is valid for Trek booked directly with Trek The Himalayas in India
  • To avail the voucher please use your register phone number or e-mail id
  • All the other Terms of booking a trek with Trek The Himalayas are applicable to the voucher
  • Trek The Himalayas holds rights to add/remove any of the Terms and Conditions without prior notice

 

Itineraries are based on information available at the time of planning and are subject to change. "Trek The Himalayas" reserves the right to change expedition dates, people or itineraries as conditions warrant. If a trip must be delayed or the itinerary changed due to bad weather, road conditions, transportation delays, government intervention, airline schedules, sickness, or other contingency for which TTH or its agents cannot make provision, the cost of delays and/or other changes are the responsibility of the participant. TTH reserves the right to decline, or accept, any individual as a trip member for any reason whatsoever.

Inclusions & Exclusions
  • Inclusions
  • Exclusions
  • Note
  • Tour Fee

Inclusion:

1. Accommodation: (Sharing basis)
   • Day 1 and 13 Hotel Accommodation in 3 Star Hotel in Kathmandu with Bed & Breakfast
   • Day 2 to 12 Accommodation in Teahouse.
2. Flights: (According to Itinerary)
   • Arrival Departure Airport Transfer as per itinerary.
   • Domestic airport transfers for Lukla.
   • Kathmandu to Lukla/Ramecchap and return (Round trip)
3. Team Support:
   • 1 English Speaking Guide.
   •  Assistant Guide
4. All meals Lukla to Lukla from Day 2 Lunch to Day 13 Breakfast
    • Fresh fruit after dinner every day
    • 3 Cup Tea or Coffee with Meals (B/L/D), Tea and Cookies in the Evening at Tea houses.
5. All necessary permits and entry fees.
6. TIMS card.
7. High-Altitude Sleeping bag.
8. Medical Safety

  • First aid medical kits
  •  Oxygen cylinder.

9. Store room facility in Kathmandu for extra luggage.
10. Insurance of Trekking Guide and porters.
11. Services from Kathmandu to Kathmandu.
12. EBC Map
13. Farewell Dinner in Kathmandu
14. Trek Completion Certificate
15. Complementary Trekking Kit Bag (Duffle bag if opted for Porter facility)

Exclusion

1. Extra Expenses.
   • Porters for the personal bag*.
   • Wifi, charging batteries and hot showers.
   • Customary gratuities for guides & porters.
2. Nepal entry visa (approximately $40 USD, Bring Two Passport Size photos) only for foreigners (Not for Indians).
3. Unforeseen costs due to flight cancellation, weather conditions etc.
4. Evacuation and medical expenses*.
5. Personal Expenses like shopping, laundry, bar bill, battery recharge, Mineral Water, Bottled Water & Boiled Water, Phone call, Hot Shower, Mule/Pony for riding or etc
6. High Altitude Trekking insurance is compulsory  (we suggest getting high altitude trekking insurance from ASC360 /World Nomad)
7. All costs not outlined under "What's included".
8. Lunch and Dinner in Kathmandu ( This applies on early come back  from the trek also then the fixed itinerary)
9. Extra night accommodation Kathmandu
 

1- Offloading for the personal backpack:
Normally TTH expect to carry your personal luggage on your own, if you wish to offload your backpack, you can hire a porter.

Charges of offloading backpack:

  • INR 5300/-including GST, please let us know 10 days in advance
  • Backpack weight limit 10 kg per bag per person


2. Mandatory Documents & Instruction

  • 3-4 Copies of Passport/Voter ID with Original 
  • 3-4 Passport Size Photographs
  • Medical Form  Signed by MBBS Doctor (Download from here)
  • HightAltitude Trekking Insurance is compulsory which cover Helicopter evacuation ( Participants can buy it from ADVENTURE SPORTS COVER 360 or  World Nomads )

Applicable for foreign national/OCI/NRI : Trek fee for Non-Indians are higher. However, They can book trek by paying fee applicable for indian national directly from website but balance fee need to be paid in cash on your arrival or pay online prior to the trip.

Non Indian's balance fee will be calculated as per ongoing current exchange rate at the time of payment to avoid any kind of confusion. 

If you want to pay in advance then mail us at info@trekthehimalayas.com for balance payment link.

The fee can be paid by online transfer/Check deposit/Cash deposit/Demand draft. Instruction for
payment will be forwarded along with your confirmation email. When your transfer is done, please
e-mail us a confirmation mail with your transfer details, so that we can follow up your reservation efficiently.
 

Risk and Respond

Nepal Risk and Respond

Selected Trek

Everest Base Camp Trek

Bagmati Zone

Duration

13

Grade

Difficult

Approx

108 Km.

Altitude

18200 Ft.

Itinerary

Arrive At Kathmandu
    • Altitude: 1,400 m/ 4.600 ft
    • Spend the day exploring Kathmandu
    • A short briefing session in the evening
    • Stay: in hotel (included in cost)

Fly to Lukla, Trek To Phakding | Enjoy A Scenic Flight Journey
    • Altitude: Lukla - 2,850 m/ 9,350 ft; Phakding - 2,600 m/ 8,500 ft.
    • Altitude Gain: 1200 m/ 3,900 ft.
    • Early morning flight to Lukla (30 minutes).
    • Trek to Phakding: 9 km | Duration: 4 to 5 hrs.
    • Easy and gradual descent.
    • Cheplung village lies en route from where you can see Mt. Khumbila.
    • You can buy or refill your water bottles from teahouses on the way.
    • Note: Flight to Lukla are prone to delay due to weather, keep one or two buffer days in your plan.

Phakding To Namche Bazaar | A Major Trading Hub In Khumbu
    • Altitude: 3,450 m/ 11,300 ft
    • Trek: 10 km | Duration: 7 hrs
    • Altitude Gain: 850 m/ 2,800 ft
    • Moderate level of climb and steep climb before Namche Bazaar.
    • Namche Bazaar is the capital of the Khumbu region
    • You will get the first views of Mt. Everest today
    • You will spot Kongderei and Thamserku peak
    • Monjo village is the mid-point of the trek.
    • A swiss suspension bridge on Dudhkosi River. It is one of the major attractions.
    • Dudhkosi River is considered as the lifeline of the Khumbu Region
    • Today you will enter into the Sagarmatha National Park (a UNESCO World Heritage Site)

Acclimatization Day | Explore Namche Bazaar
    • Today is acclimatization day
    • You can hike up to Sherpa Cultural Museum to get a view of Everest and Ama Dablam
    • It’s worth exploring the town, a good place to buy trekking gear
    • ATMs, internet cafes, shops, restaurants are available at extra cost
    • Stay: In the guesthouse

Namche Bazaar To Tengboche | Visit The Largest Buddhist Monastery Of Khumbu
    • Altitude: 3,850 m/ 12,650 ft.
    • Altitude Gain: 400 m/ 1,350 ft.
    • Trek Distance: 8 km | Duration: 5 to 6 hrs.
    • Mixed ascent till Phunki Tenga.
    • Steep ascent after Phunki Tenga to Tengboche.
    • Tengboche has the biggest monastery in the area.
    • You can attend a prayer ceremony held by the monks to invoke protection on your expedition.
    • Cross another high bridge at the village of Phunki Tenga.

Tengboche To Dingboche | Stunning Views Of Ama Dablam
    • Altitude: 4,350 m/ 14,250 ft
    • Altitude Gain: 500 m/ 1,600 ft
    • Trek Distance: 9 km | Duration: 6-7 hrs
    • Gradual descend and little bit of ascent  after Lobuche River to Dingboche
    • The trail passes through lush forests of birch, conifer, and Rhododendron trees
    • The route offers amazing views of Ama Dablam standing over you
    • The trail crosses the Imja River to reach Pangboche
    • Continue along the Imja Valley and Lobuche River before ascending to Dingboche

Dingboche (Rest Day) | Acclimatize To Higher Altitudes
    • Rest Day helps you acclimatize well to high altitudes
    • A small hike today will show you the world’s six tallest peaks including Lhotse (8,516 m), Makalu (8,463 m), and Cho Oyu (8,188 m)
    • From another location, you can see the Imja Khola Valley and Dingboche Valley

Dingboche To Lobuche | Pay Your Respects In Everest Memorial
    • Altitude: 4,950 m/ 16,200 ft
    • Trek Distance: 7 km | Duration: 6 hrs
    • Altitude Gain: 600 m/ 1,950 ft
    • Tricky climb on moraine and rocky terrain
    • You can visit the memorial shrine
    • The top of the ridge is filled with prayer flags and stones which are memorial shrines for climbers who lost their lives on Mt. Everest
    • As you cross Khumbu Glacier, you will see Mt. Nuptse (7,861 m)

Lobuche To Gorkhashep | Excursion To Everest Base Camp
    • Altitude: Gorakshep - 5,150 m/ 16,900 ft & highest point - 5,350 m/ 17,750 ft
    • Altitude Gain: 200 m/ 700 ft
    • Lobuche To Gorakshep: 6 km | Duration: 4 hrs
    • Gorakshep To EBC: 3 km away each
    • It’s Everest Base Camp Day Today
    • Good steep climb to Gorakshep
    • It takes about 3 to 4 hrs to reach Gorakshep
    • Lunch is at Gorak Shep
    • A steeper climb to Everest Base Camp
    • The trek to Everest Base Camp is not very difficult
    • Trekker\'s stop point is just below the actual base camp.
    • Most tour groups are not allowed to enter or stay in EBC
    • Make sure you carry your day pack since you will need water
    • You can enjoy amazing views of Nuptse, Khumbutse, and Pumori mountains from the base camp
    • Overnight stay in Gorakshep

Hike To Kalapatthar And Retreat Trek To Pheriche | Enjoy Arresting Views Of Mt. Everest
    • Altitude: Kalapatthar - 5,550 m/ 18,200 ft Pheriche - 4,300 m/ 14,100 ft
    • Gorakshep To Kalapatthar: 2 km each way | Duration:  3 to 4 hrs
    • Gorakshep To Pheriche: 15 km | Duration: 6 hrs
    • Altitude Loss: 850 m/ 2,800 ft
    • Steep climb to Kalapatthar (difficult)
    • Gradual descent to Pheriche
    • Start early in the morning to avoid early morning clouds
    • Kala Patthar is the rocky hilltop below Pumori
    • Views from the summit: Everest, South Col, Lhotse, Makalu, Khumbu Glacier & icefall, Pumori & Everest Base Camp
    • Breakfast at Gorakshep after Kalapatthar hike
    • Pheriche is a village situated above the Tsola River
    • Hospital in Pheriche, run by the Himalayan Rescue Association with the help of volunteers.

Pheriche To Namche Bazaar | Buy Some Souvenirs
    • Altitude: 3,450 m/ 11,300 ft
    • Trek Distance: 15 km | Duration: 7 to 8 hrs
    • Altitude Loss:  850 m/ 2,800 ft
    • Moderately, continuous descent and short ascent just before Namche Bazaar.

Namche Bazaar To Phakding To Lukla | Last Day Of Trekking
    • Altitude: Phakding - 2,600 m/ 8,500 ft, Lukla - 2,850 m/ 9,350 ft
    • Altitude Loss: 600 m/ 1,950 ft
    • Trek Distance: 19 km | Duration: 7 to 8 hrs
    • Moderate, continuous descent till Phkading and gradual ascent to Lukla
    • Start your trek early in the morning as it is a long day trek
    • Stop at Phakding for lunch
    • Stay in Lukla

Fly Back To Kathmandu | Bid Adieu To The Mountains
    • Morning flight to Kathmandu
    • Your trek to Everest Base Camp is over
    • Spend the day in Kathmandu or fly back to your onwards destination
    • Hotel accommodation in Kathmandu is included in the cost

     

    Note: Weather conditions may cause flight cancellations. Delays are possible any time of the year but are more typical on summer departures. Keep one or two buffer days.


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